Prints for Internal Competitions

1. Prints must be mounted. The preferred size for mounts is 400mmx500mm. Mounts measuring 16″x20″ will also be accepted for internal competitions but note that most external competitions require mounts to be 400mmx500mm.
2. Any tape on the rear of the mount should be firmly adhered to the mount to prevent damage to other prints.
3. There is no restriction on the image size within the mount..

The rear of each print must be labelled with:-

• Competition Number
• A image title.
• The member’s 7-digit membership number
• A preference indicator (1, 2, or 3).

See the Total Club Entry section below for more information on the preference indicator.

When a digital version of the print is required it should follow the guidelines for digital image naming with _print added. The title on the digital file should be the same as the title of the print. This gives a filename in the format:

Competition Number_title_membership number_preference_print.jpg

For example, the member has three print entries with titles “My best photo”, “A great image” and “Another Image”. If images have to be removed due to the total quota being exceeded (see Total Club Entry section below), the member wants “My best photo” to be retained so this is given a preference number of 1. The files would be named as follows:

For example:-

Comp1_My Best Photo_MTCCXXX_1_print.jpg
Comp1_A Great Image_MTCCXXX_2_print.jpg
Comp1_Another Image_MTCCXXX_3_print.jpg

Digital Images for Internal Competitions

1. For all internal club competitions digital images should be sized to a maximum of 1600×1200 pixels. The recommended resolution is 72ppi. The colour space should be sRGB as other colour spaces may project the colours differently. 
2. A “maximum of 1600×1200 pixels” means that images should be no wider than 1600 pixels and no taller than 1200 pixels but do not have to fit both these dimensions exactly. For example, a 16×9 aspect ratio image would be sized to 1600×900 while 1200×1200 would be used for a square image
3. Notes on how to re-size images can be found here.
4. Images should be saved using the JPEG format with file extension .jpg.

The filename MUST be made up of four pieces of information with an underscore between them:

See the Total Club Entry section below for more information on the preference indicator.

This gives a filename in the format:

• Competition number
• The image title.
• The member’s 7-digit membership number
• A preference indicator (1, 2, or 3).

Competition number_title_membership number_preference.jpg

For example, the member whose membership number is MTCCXXX has three digital entries with titles “My Best Photo”, “A Great Image” and “Another Image. If images have to be removed due to the total quota being exceeded total number of entries for Internal Competition, the member wants “My Best Photo” to be retained so this is given a preference number of 1. The files would be named as follows:-

Comp1_MTCCXXX_My best Photo_1.jpg
Comp1_MTCCXXX_A Great Image_2.jpg
Comp1_MTCCXXX_Another Image_3.jpg

An underscore must not be used within the title, only to separate the title from the membership number and preference number. Also, please try to avoid using multiple consecutive spaces and leading or trailing spaces anywhere in the filename. Ideally the title should not contain these characters (e.g. use a dash instead of a comma):

. , ! ' [full stop, comma, exclamation, apostrophe]

Finally, please remember to check you have the correct membership number in your filename and that there are no typos and spelling mistakes before submitting the image 🙂.

Image colour space

External competitions sometimes specify a setting for image colour space.

The colour space defines the way that colours are described within an image. The most common colour spaces in digital photography are sRGB, Adobe RGB and ProPhoto RGB. Projectors usually work in the sRGB colour space so images in a different colour space will be converted during the projection process and may not appear exactly as intended. This is why external competitions nearly always stipulate that images should be in the sRGB colour space.

To retain full control of the way your images will appear on projection it is recommended that you save the image in the sRGB colour space (i.e. that you control the conversion process with your image editing software). Images submitted in other colour spaces will not be modified before being sent to judges or for external competitions. Images projected during a club judging evening will be converted to the sRGB colour space, if required, prior to projection.